Join
Create the company account, assign access and prepare the device before the new person begins.
TTV Solutions / Cloud & Business IT
Give the team one place to belong.
Business email, shared files and devices work better when accounts and ownership are organized. A cloud migration should leave the business with a clear structure, not another set of disconnected logins.
Business emailShared filesAccount control
PHASE 1
Know what exists.
List accounts, domains, mailboxes, shared data and dependencies.
THE BUSINESS SHOULD OWN ITS WORKSPACEAccounts, files and devices.
Accounts, files and devices.
A consistent structure.
Cloud work is easier to maintain when people know which account to use, where shared information belongs and who handles administration.
Move
Adjust team and data access as responsibilities change rather than adding permissions indefinitely.
Leave
Remove access, preserve required business information and reassign the right resources.
PLANNING THE RIGHT SCOPE
Make the move in a sensible order.
Account ownership
Establish business-controlled accounts, recovery contacts, sign-in protection and administrator responsibilities.
Content and collaboration
Decide which information belongs in personal workspaces, shared team areas and restricted folders.
People and devices
Prepare workstations, migrate in planned windows and give users a practical guide for the new tools.
What can be included
- 01Business email and Microsoft 365 planning
- 02Account setup and multi-factor authentication
- 03Shared files and collaboration permissions
- 04Workstation setup and user onboarding
- 05Migration, licensing and backup requirements
PROJECT STUDY / ILLUSTRATIVE SCOPE
A team that can work across locations
A concept for a consultancy with office-based and remote colleagues.
The proposed work
Company email, protected sign-in, shared project folders and a repeatable device onboarding checklist.
The intended result
A consistent place to communicate and collaborate, with account ownership retained by the business.
ANOTHER WAY TO USE THIS SERVICE
Company email without shared passwords
A proposed move for a small team using personal inboxes and one shared account.
- Individual company identities and shared mailbox access
- A documented onboarding and leaver checklist
- A phased migration and user handover
BEFORE YOU DECIDEGood questions.
Good questions.
Useful answers.
Will every old file need to move?+
A migration is a good point to identify obsolete or duplicated information. We agree on what moves, what is archived and how important records are checked.
Does cloud storage remove the need to consider backup?+
No. Retention, recovery options and an appropriate backup approach should be reviewed against the business’s requirements and the selected services.